Digital Transformation of Fleet Management at XXX Lutz and Mobelix

The Challenge

Managing a large fleet efficiently requires seamless tracking, fuel monitoring, and automated trip logging. XXX Lutz and Mobelix needed a solution to:

• Monitor vehicles across all branches in the Czech Republic and Slovakia.

• Automate trip records, fuel consumption tracking, and fuel card accounting.

• Install tracking units in all vehicles within 14 days without the presence of the main fleet manager.

• Conduct an initial inspection of vehicles during installation to log their condition.

Our Approach

To enhance tracking accuracy, we proposed using the Xmarton Flexi unit, which offers:

• Precise mileage tracking.

• Automated fuel monitoring and tank level detection.

• Full integration with fuel cards, ensuring automated reconciliation of fuel purchases with actual fuel levels in vehicles.

Despite a slight cost increase, this solution fully automated mileage logging and fuel usage verification. The installation process of Flexi units is as simple as Basic units, making future replacements or upgrades seamless.

Additionally, we implemented:

• Preventive vehicle photo documentation to maintain fleet condition records.

• Digital handover and acceptance protocols, ensuring all vehicle data is stored in a single system, eliminating the need for additional personnel.

Key Challenges

Even with easy-to-install units, coordinating the availability of vehicles across dozens of branches within a strict 10-day timeframe was a major logistical challenge.

The Impact

Implementing our system led to:

• A drastic reduction in administrative workload—monthly processing and inspections were cut from 3 weeks to just 2 days for result verification.

• No job cuts—instead, the saved time allowed fleet managers to focus on service coordination, maintenance, and operational improvements, which had previously been neglected due to excessive administrative tasks.

Hardware & Software Utilized

• Xmarton Flexi Unit

• Fleet Management System

• Digital Handover and Inspection Protocols

Thanks to these enhancements, XXX Lutz and Mobelix now benefit from a more efficient, automated, and transparent fleet management system, improving operational oversight and optimizing vehicle utilization.